Web Page:

http://guidingmanual.guk.org.uk/policies/membership_and_recruitment/recruitment_process.aspx

An enhanced criminal record Disclosure check will be required:

Being a volunteer within Girlguiding UK is a position of trust which can lead to individuals having unsupervised access to girls and young women as well as their personal data and funds. Anyone wishing to volunteer with Girlguiding UK in such a capacity will be required to complete an enhanced criminal record disclosure check.

The Guiding Manual 2009, Chapter 3, 3.5 Data Protection Policy, page 25

Web Page: http://guidingmanual.guk.org.uk/policies/data_protection.aspx

A member, or an adult with parental responsibility for her, has the right to request a copy of the information being held. This can be provided in the case of a girl or young woman by the Unit Leader only. In the case of an adult this information can be requested from the local Commissioner or her nominee, or from the Membership Support Services.

A member, or an adult with parental responsibility for her, has the right to request a copy of the information being held. This can be provided in the case of a girl or young woman by the Unit Leader only. In the case of an adult this information can be requested from the local Commissioner or her nominee, or from Membership Support Services. The Governments Information Commissioners’ Office guidance allows Girlguiding UK to make a charge of £10 a ‘hard’ copy is requested. Email requests are free of charge

The Guiding Manual 2009, Chapter 4, 4.13 Insurance, page 72

Web page:

http://guidingmanual.guk.org.uk/supporting_information/insurance/vehicle_insurance.aspx

Leaders must ensure that there is adequate insurance cover for any vehicle used during a guiding activity. Some policies exclude cover for transportation other than personal/family business and may not cover transportation of non-family members.

Those arranging the transportation of members must ensure that there is adequate insurance cover for any vehicle used during a guiding activity. Some policies exclude cover for transportation other than personal/family business and may not cover transportation of non-family members.

If Members and Recognised Volunteers use their own vehicle for Girlguiding UK volunteering, please read the Drivers Handbook as it provides information on your responsibilities.

Girlguiding UK volunteering is defined as travelling to and from meetings, trainings, activities or residential events as a volunteer leader or unit helper, including transporting other members, including children

When hiring or borrowing a vehicle from another organisation, it is important to check what, if any, insurance cover is available. If none is provided, separate insurance cover must be purchased. This can be arranged ay no cost through the insurance service. Please try to give five days’ notice.

When hiring or borrowing a vehicle from another organisation, it is important to check what, if any, insurance cover is available. If none is provided, separate insurance cover must be purchased.  If the vehicle being hired or borrowed is a minibus this cover can be arranged at no cost through the Girlguiding insurance provider, AON. Please try to give at least five days' notice.

When hiring or borrowing a vehicle from an individual, it is usually necessary to purchase a specific policy so that the individual’s policy is not exposed.

When hiring or borrowing a vehicle from an individual, it is usually necessary to purchase a specific policy so that the individual's policy is not exposed or to be added to the other person’s insurance policy. Where the cover is for any driver you should check that the use allows the hire or loan of the vehicle to you.

The Guiding Manual 2009, Chapter 3, 3.7 Finance and Property Policy, page 30

http://guidingmanual.guk.org.uk/policies/finance_and_property/charitable_status.aspx

Charity trustees and trustees of charities The responsibility for managing a charity falls upon the charity trustees. In guiding, the charity trustees of a unit or area are typically:

If a unit leader has general control and management of the administration of a unit (including the unit funds) and complies with Girlguiding UK procedures then she is in fact fulfilling her obligations as a charity trustee’

Anyone declared bankrupt may not act as a charity trustee until the bankruptcy is discharged.

The Guiding Manual 4^th edition 2005 amendments (published January 2005)

Web page http://guidingmanual.guk.org.uk/a-z_of_activities.aspx

Residential Events.pdf link

Ratios

Amend 2^nd bullet point to read

 The number of Rainbows and children must not exceed 30.

Ann Matthews

Membership Support Services Manager

September 2009